A Day in the Life of an Event Coordinator

The day of a private event can feel like doing a week’s worth of work in just 24 hours. So, we wondered: What exactly does a typical event day look like for an event coordinator?

A day in the life of an event coordinator

To find out, we went behind the scenes with Rachel Black, event coordinator for all Atlanta locations of Barcelona Wine Bar and Bartaco. Here’s a sneak peek of what her morning looks like:

  • 9:00 a.m. I reply to any time-sensitive emails and text managers about early lunch events to make sure we’re prepared.
  • 10:00 a.m. I head to Bartaco (usually the West Midtown location) to help the team put together the Party Pack for a corporate catered lunch.
  • 10:30 a.m. Once I have the car loaded up with all of the food and the check, I look up the address in the delivery notes of the Gather App and navigate to the site of the luncheon.

To learn more about what Rachel prioritizes in the afternoon and evening of a typical event day, check out our full guide by filling out the short form on this page.

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